Features

The Virtual Print Driver option converts documents by transforming electronic files such as Word & Excel into permanent rasterized images for storage into ID:webArchive. It's as simple to use as selecting a printer from the Windows print dialog. You can direct the image document to a particular queue for indexing, and if the document has text, the text is sent along with the image. The text can be used for auto-indexing and/or full text search.

ID:webArchive can interface with your legacy data system, leveraging your technology investment. Our developers can make ID:webArchive work hand-in-hand with your current processes and procedures. A small up-front investment in the interface option allows a more automated approach to indexing your documents with information that exists in your other applications. Eliminates entry, saves money.

The Data Import utility will import images and associated metadata into an indexing queue. If sufficient metadata is provided, these images can be auto indexed. This feature is useful in bringing images from a legacy system into ID:webArchive.

With Fax/Image Import, ID:webArchive will work in the background to automatically import images from a monitored folder on a file system into an Indexing Queue. This feature eliminates the need to print documents and subsequently scan them into ID:webArchive.

Barcode recognition is the most efficient way to capture index data printed on documents.

ID:webArchive utilizes state of the art recognition from Nuance Communications in several ways. Using template-based OCR, our process can capture data from scanned images in standard formats. This data can populate metadata fields, or even be passed externally for use in data systems.

Using a full-text OCR capability and logical forms processing, ID:webArchive can capture data from non-standard forms (EOBs, statements etc.) using regular expressions. This is particularly useful when you don't control the format of the documents.

Full-text OCR can capture all of the text of the document into the database to support full text search capability. This can be done automatically, and in the background. Users can then do a search looking for any topic, any sequence of words, or other data values occurring anywhere on the page.

ID:webArchive has an extensive workflow component. The workflow we employ has conditional routing, where data values associated with the document or its folder can determine what path the document takes. For example, documents for a particular area code could route to a certain queue, or those with dollar value above ‘X’. Adminstrators can set up unlimited workflow processes where routing rules operate to move documents to individual or multiple queues. In addition to this, ID:webArchive can also allow users to manually route documents that require “special handling”.

ID:webArchive utilizes state of the art recognition from Nuance Communications for mark sense documents. These documents are typically completed in pencil, and our process can capture the corresponding data, placing it in a SQL table for use by external applications.

ID:webArchive allows the user to mark up the image document with several annotations. These act as an ‘overlay’ with their own security. The annotations include; redaction, highlighting, sticky notes, image stamps (user defined), text, lines, and several others. Users can also cut and paste from image pages to external applications as well.

ID:webArchive features the right blend of access and security to allow users to do their job while protecting against the misuse of information. Key components of ID:webArchive security include role-based security, encryption, hierarchical folder and document document authorization, redaction control, audit trails, and reports.

ID:webArchive is a versioning system. As data changes, or as markups, annotations or content of the documents change, a new version is created. A complete history of the document is maintained for tracking purposes.

The image control tools of ID:webArchive allow users to manipulate documents and pages. Tools include Rotate, Deskew, Despeckle, Border removal, Zoom, Pan, and Crop

ID:webArchive support virtually all TWAIN and ISIS scanners, with the drivers supplied by the scanner manufacturers. There are several advanced features of ISIS which make this the preferred method, in terms of speed and features.

Looking for documents in ID:webArchive can be as simple as entering a folder ID and pressing enter. We've tried to make the simple things simple. The advanced search capability of ID:webArchive allows you to formulate a Query based upon any of the data values in ID:webArchive. You can use partial values, wildcard values, combine selections with Boolean operators, and save your advanced searches for use again later. We've tried to make the powerful things powerful.